July 1, 2024 by admin
Let’s make your team meetings something to look forward to, not dread! Here’s a game plan to turn those wasted hours into pockets of productivity:
Pre-Meeting Prep:
- Mission briefing: Before scheduling the meeting, ask yourself: “Can this be achieved with an email or quick chat?” If the answer’s no, define a clear goal for the meeting. What do you want the team to walk away with? Share this goal with everyone invited – transparency is key!
- Assemble your team: Is everyone on the invite list crucial to achieving the goal? Large meetings can be draining. Think “strike team,” not “entire army.”
- Agenda, assemble! Don’t subject your team to mystery meetings. Circulate a clear agenda beforehand, including time allotments for each topic. This keeps everyone focused and prepared to contribute.
Meeting Time:
- Be a time ninja: Respect everyone’s time! Start and end the meeting sharp. If discussions run long, schedule a follow-up for specific points.
- Participation is key: Don’t let one or two voices dominate the conversation. Use breakout rooms in virtual meetings or try techniques like round-robin to ensure everyone gets a chance to be heard.
- Think visually: Spice up presentations with visual aids like charts or collaborative whiteboards to keep everyone engaged.
Post-Meeting Power Up:
- Recap and Action Items: Before wrapping up, summarize key decisions and assign clear action items with owners. Circulate these in a follow-up email or use a project management tool for transparency.
- Feedback loop: Don’t be afraid to ask for feedback on the meeting itself! A quick survey can help you identify areas for improvement and keep those meetings productive and engaging.
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